Canadian invoicing · PIPEDA · CAD

Invoicing for Canadian SMBs,
with an AI that actually collects.

MapleInvoice is the Canadian SMB invoicing & accounting platform with a built-in AI Collections agent. Branded invoices and estimates, Stripe + PayPal + Interac e-Transfer payments, OCR receipt scanning, per-province HST/GST/PST — and an AI agent that chases overdue invoices and negotiates waivers or discounts on your behalf. Free forever for solo founders, paid plans from $15 CAD per month.

Get Started Free See pricing
MapleInvoice dashboard preview showing a paid Canadian invoice with HST tax line, Interac e-Transfer payment confirmation, and the AI Collections agent waiving a late fee
$0
Free Forever Plan
13
Provinces & Territories
< 1 hr
Avg Migration Time
PIPEDA
Canadian-hosted Data
Built for Canadian SMBs

Everything you need to bill, get paid, and stay onside with CRA

Invoicing, payments, expenses, sales tax, and AI-driven collections — all priced in CAD, all PIPEDA-compliant, all in one place.

Branded Invoices & Estimates

Pixel-perfect invoice templates with your logo, brand colours, and signature. Convert estimates to invoices in one click, add line items, discounts, and recurring schedules.

Stripe + PayPal + Interac e-Transfer

Accept cards, PayPal, and Interac with automatic deposit-to-invoice matching. Funds settle directly to your Canadian bank — MapleInvoice never holds your money.

AI Collections Agent

Autonomous follow-up on overdue invoices via email and SMS. Negotiates payment plans, waivers, and discounts within the guardrails you set. New: waiver/discount workflows shipped May 2026.

Per-Province HST / GST / PST

Province-aware sales tax: HST in ON/NB/NS/PE/NL, GST + PST in BC/SK/MB, GST + QST in QC, GST-only in AB/YT/NT/NU. Reverse-charge handled for cross-province B2B.

OCR Receipt Scanning

Photograph a receipt, our OCR extracts vendor, date, total, and tax, and auto-categorizes for your P&L. Reimbursable expenses flow into invoices as billable line items.

PDF Export & Auto-Reminders

Every invoice exports to branded PDF for email or print. Friendly nudges 3 days before due, on the due date, and at 7/14/30 days past due — with one-click pay links.

In the wild

See it in action

Quote, invoice, and collect in CAD with GST/HST/PST/QST done right.

MapleInvoice Canadian invoice on a clipboard atop a wooden desk in a small Moncton workshop with snow outside the window
New · May 2026

AI Collections that negotiates on your behalf

Your collections agent now offers waivers and discounts within guardrails you set, so you spend zero hours chasing slow-paying clients.

From reminder to settled in three friendly conversations

The agent escalates by tone, not by anger: day 1 a polite nudge, day 7 a payment-plan offer, day 14 a "pay in 48 hours for 10% off" discount, day 30 a waiver of the late fee if paid today. Every offer is configurable per client tier, every action is logged, and any waiver above your threshold needs a one-click approval. Your time stays on selling, not chasing.

How we stack up

MapleInvoice vs. QuickBooks, FreshBooks & Wave

CAD-priced, PIPEDA-hosted in Canada, Interac e-Transfer built in — with an AI Collections agent that chases overdue invoices so you don't have to.

Feature MapleInvoice QuickBooks FreshBooks Wave
Free forever plan
Interac e-Transfer matching
AI Collections (negotiates waivers & discounts)
Per-province HST/GST/PST/QST Partial Partial Partial
Canadian data residency (PIPEDA) Depends Depends Depends
Starts at $0 CAD ~$28 CAD / mo ~$23 CAD / mo Free / pay-per-payment
How it works

From estimate to paid invoice in four steps

Step 1

Set up your business

Sign up free in under 60 seconds. Add your logo, business address, GST/HST number, and connect your Canadian bank account for direct deposits.

Step 2

Create & send invoices

Build a branded invoice or estimate, add line items, MapleInvoice calculates per-province HST/GST/PST automatically. Email or PDF in one click.

Step 3

Get paid your way

Customers pay by Stripe card, PayPal, or Interac e-Transfer. Auto-match books the payment, marks the invoice paid, and updates your dashboard.

Step 4

AI follow-up if overdue

If an invoice goes past due, the AI Collections agent takes over — reminders, payment plans, waivers, discounts — until it lands in your bank.

Pricing

Simple plans in Canadian dollars

All plans include unlimited invoices, estimates, and clients. Free forever for solo founders; paid plans unlock AI Collections, recurring billing, and integrations.

Free

$0
per month, in CAD
MapleInvoice core
  • Unlimited invoices/estimates/clients
  • Manual accounting & reports
  • Multi-currency & OCR
  • Basic permissions
Get Started Free

Starter

$15
per month, in CAD
Designer & API
  • Everything in Free
  • Advanced Invoice Designer
  • API & Webhooks
  • Priority email/chat
Choose Starter

Pro

$29
per month, in CAD
Time + AI support
  • Everything in Starter
  • Integrate MapleInvoice to MapleReceptionist
  • MapleTime Basic
  • Custom templates/reporting
Choose Pro

Premium

$49
per month, in CAD
Inventory & projects
  • Everything in Pro
  • MapleTime Pro
  • MapleInventory Basic
  • MapleProjects Basic
  • Remove Maple branding
  • Priority callback SLA
Choose Premium

What's in each plan

Every paid tier ships with the Maple-suite niceties. Pro and Premium add external integrations and the AI Collector.

Feature Free Starter Pro Premium
Waiver tool (late-fee waivers, partial write-offs)YesYesYesYes
Discount tool (early-pay discounts, promo codes)YesYesYesYes
Basic AI tools (description writer, payment summary)YesYesYesYes
Seamless Maple-suite integration (MapleMail, MapleExpense, MapleTime, etc.)YesYesYesYes
External third-party integrations (QuickBooks, Xero, Zapier, custom webhooks)NoNoYesYes
AI Collector (autonomous overdue follow-up)NoNoYesYes

AI Collector needs companion Maple products to reach customers

The AI Collector itself ships with Pro and Premium, but each channel (call, email, SMS) needs the underlying Maple product that owns that channel:

Every AI Collector action consumes Maple AI Tokens from your client balance. Pro includes 200,000 tokens / month, Premium includes 500,000 tokens / month, and top-ups are available from $5 / 50,000 tokens. When your balance hits zero, the collector pauses cleanly until you top up — no surprise invoices.

Add-ons: MapleExpense Pro ($5 / mo) · MapleConcierge bundle (10% off both) · MapleSecure e-sign (50% off on Pro+). All plans include Canadian data residency, PIPEDA compliance, and free CSV migration from QuickBooks, FreshBooks, or Wave.
Cash flow in motion

Invoices going out, payments landing.

A peek at the kinds of activity flowing through MapleInvoice on a typical business day. Illustrative; names anonymized.

Live activity last 30 sec
    0
    Ways to get paid: Stripe, PayPal, Interac
    0
    Provinces & territories of HST/GST/PST
    0%
    Canadian data residency (PIPEDA)
    Questions & answers

    Frequently asked

    What is MapleInvoice?
    MapleInvoice is a Canadian small-business invoicing and accounting platform. Create branded invoices and estimates, accept Stripe / PayPal / Interac e-Transfer payments, track expenses with OCR receipt scanning, run province-aware HST/GST/PST, and let the AI Collections agent chase overdue invoices with smart reminders, payment-plan offers, and waiver-or-discount workflows. It is the invoicing surface of MapleWorkSuite, built in Canada and priced in CAD.
    How does MapleInvoice compare to QuickBooks, FreshBooks, and Wave?
    QuickBooks Online and FreshBooks are excellent generalist products built primarily for US small businesses, priced in USD, with Canadian sales-tax handling layered on. Wave is free but its invoicing is basic and the AI feature set is limited. MapleInvoice is built Canadian-first: HST/GST/PST per province out of the box, Interac e-Transfer auto-match, PIPEDA-compliant Canadian-hosted data, CAD pricing, and an integrated AI Collections agent that actually negotiates payment plans, waivers, and discounts on your behalf. Most customers migrate in under an hour using our free CSV / Excel import.
    What does the AI Collections agent actually do?
    AI Collections is an autonomous agent that runs overdue-invoice follow-up so you do not have to. It sends conversational reminders by email and SMS escalating by tone and frequency over days 1, 7, 14, and 30 past due; it offers pre-approved payment plans you configure; and as of May 2026 it can negotiate waivers (drop a late fee, write off a small balance) or discounts (10-20 percent off if paid in 48 hours) within guardrails you set per client tier. Every action is logged, every offer is reversible, and you approve any waiver above your threshold from the dashboard.
    Does MapleInvoice handle Canadian invoicing with HST/GST/PST per province?
    Yes. Sales-tax rules are configured per province out of the box: HST in Ontario (13 percent), New Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland and Labrador (15 percent); GST plus provincial PST in British Columbia, Saskatchewan, and Manitoba; GST plus QST in Quebec; and GST-only in Alberta, Yukon, NWT, and Nunavut. Tax is computed automatically from the bill-to address, including reverse-charge for cross-province B2B sales, and GST/HST registration numbers print on every invoice as required by CRA.
    What payment methods can my customers use?
    MapleInvoice accepts Stripe credit and debit card payments, PayPal, and Interac e-Transfer with auto-match (we match the deposit to the invoice using the reference code so you do not have to). Pre-authorized debit (PAD) through Rotessa is available on Pro and Business plans for recurring invoices. Funds settle directly to your Canadian bank account - MapleInvoice never holds your money. Card processing fees are Stripe-pass-through (2.9 percent + 30 cents domestic), Interac is $1.00 flat per deposit, and PayPal is the standard PayPal rate.
    Can I export PDFs and send automatic payment reminders?
    Yes. Every invoice and estimate exports to PDF with your logo, brand colours, and signature, and can be emailed directly from MapleInvoice or downloaded for printing. Automatic payment reminders are configurable per client - send a friendly nudge 3 days before due, a reminder on the due date, and escalating follow-ups at 7, 14, and 30 days past due. Reminders include a one-click pay link, and the AI Collections agent takes over after day 30 on Pro and Business plans.
    Is MapleInvoice PIPEDA-compliant?
    Yes. All invoice, client, and payment data is stored on Canadian-hosted infrastructure (Maritimes and Central Canada regions) with encryption at rest and in transit. We align with PIPEDA federally and with provincial privacy acts including Quebec Law 25, Alberta PIPA, and BC PIPA. Client data is never shared with third parties without your consent, and full audit trails for every invoice send, payment, and AI Collections action are retained for the statutory seven-year minimum that CRA requires for business records.
    Does MapleInvoice integrate with MapleExpense and MapleConcierge?
    Yes. MapleExpense pushes scanned receipts and categorized expenses directly into MapleInvoice as billable line items or as expense entries on your P&L. MapleConcierge pushes rent and lease invoices into MapleInvoice when you operate a property portfolio, so your tenant AR shows up alongside your other business invoicing. Two-way sync with QuickBooks Online and Xero is available on Pro and Business plans for customers who want to keep their accountant in their existing workflow.
    Is there a free plan for MapleInvoice?
    Yes. MapleInvoice offers a free account so you can start with no credit card and no commitment. Create your free account, explore the core features, and upgrade to a paid plan only when you need more volume or advanced capabilities.

    Stop chasing invoices. Start getting paid.

    Free forever for solo founders. AI Collections from $29 CAD per month. Migration from QuickBooks, FreshBooks, or Wave is free.

    Get Started with MapleInvoice Compare plans
    Works best with

    Companion Maple products

    Some features in Mapleinvoice need a companion Maple product to reach customers. Add them anytime from your dashboard.

    MapleMail Required

    Enables: AI Collector - email follow-ups

    Learn more →
    MapleReceptionist (Concierge) Required

    Enables: AI Collector - outbound voice; AI Collector - SMS follow-ups

    Learn more →
    MapleVoice Required

    Enables: AI Collector - outbound voice

    Learn more →